Tumbles Staff is an employee management application developed for Tumbles Playhouse.

This Privacy Policy explains what information is collected, how it is used, and the steps we take to protect it.

By using the Tumbles Staff application, you acknowledge that your information may be collected and processed in accordance with this Privacy Policy.

We are committed to handling personal information in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth), where applicable.

Information We Collect

Personal Information

The App may collect and store the following personal information:

• Full name
• Email address
• Phone number
• Home address

This information is used to manage employee accounts and support employment administration.

Employment Information

The App may collect and store work-related information, including:

• Staff profile information
• Work schedules
• Shift assignments
• Clock in and clock out records
• Break records
• Timesheets
• Work areas
• Assigned tasks
• Other employment-related operational records

Device Information

The App may collect device identifiers required to:

• Register your device
• Deliver push notifications
• Support reliable operation of the App

How We Use Your Information

Information collected through the App is used to:

• Create and manage employee accounts
• Schedule and manage staff shifts
• Record attendance and working hours
• Manage timesheets and break records
• Assign and track staff tasks
• Send important work-related notifications
• Improve the security, reliability, and functionality of the App

Third-Party Services

To operate the App, we use trusted third-party service providers, including:

• Supabase – secure authentication, database hosting, and backend services.

• Expo – delivery of push notifications to registered devices.

These service providers act on our behalf to operate the App and are not authorised to use your personal information for their own marketing purposes.

Data Sharing

• We respect your privacy.
• We do not sell your personal information.
• We do not share your personal information with advertisers or marketing organisations.
• Personal information is processed only by trusted service providers where necessary to operate the App.

Data Security

We take reasonable technical and organisational measures to protect the information stored within the App.

Security measures include:

• Secure encrypted communication using HTTPS/TLS.
• Secure user authentication.
• Passwords are securely managed through our authentication provider and are never stored in plain text.
• Administrative access restricted to authorised personnel.

While we take reasonable precautions to protect your information, no method of electronic transmission or storage can be guaranteed to be completely secure.

Data Retention

Personal information is retained only for as long as reasonably necessary to:

• Manage employment records.
• Operate and maintain the App.
• Meet legal or regulatory obligations.
• Resolve disputes where required.
• Enforce applicable policies and agreements.

When information is no longer required, reasonable steps will be taken to securely delete or anonymise it where appropriate.

User Accounts

Employee accounts are created and managed by authorised administrators.

Employees receive an invitation to activate their account and create their own password.

Employees are responsible for maintaining the confidentiality of their login credentials.

Your Rights

Subject to applicable privacy laws, you may have the right to:

• Request access to your personal information.
• Request correction of inaccurate information.
• Request deletion of information where legally permitted.
• Contact us regarding privacy-related concerns.

Requests should be made using the contact details below.

Children's Privacy

The App is intended solely for employees and authorised users of Tumbles Playhouse.

It is not intended for use by children.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, legal requirements, or business operations.

Any changes will be published on this page together with the updated effective date.

Continued use of the App after changes have been published constitutes acceptance of the updated Privacy Policy.